The Data Security & Privacy Appendix was not included in the vendor contract, what do I do?

The contract with the 3rd-party service provider has already been signed and the UCOP Data Security & Privacy Appendix was not included. How will this affect the vendor security assessment?

For all UC contracts involving third-party access to covered data, the University of California Office of the President (UCOP) requires the inclusion of the Data Security and Privacy Appendix.  The appendix establishes baseline protection for the University in the event of a data breach.  Campus units that engage with service providers to handle covered data must ensure the appendix is included in new contracts without edits.

For VSAP engagements that have been initiated after the contract has been approved, and the UCOP appendix has been omitted, the final assessment report will include contract-related risk findings.  These findings are generally of a Critical risk nature, e.g.:

  • No guarantee of service provider compliance with applicable laws (e.g., FERPA, HIPAA) or campus policies for the protection of covered data.
  • The absence of requirements for a vendor information security plan and breach reporting process.
  • Inadequate cyber-insurance to cover the cost of investigating and responding to a breach.

In these cases, the unit may be required to suspend the use of the service until the contract issues have been resolved with the vendor.