Key Faculty Responsibilities

Role:

Responsibilities:

All faculty members and researchers

Policy roles:

• “User”

• "Workforce Member”

• Classify your data and systems. Also see How to Classify Research Data.
• Practice good cyber hygiene: 
  • Keep your devices and applications patched and up to date
  • Use strong, unique passphrases -- make them long, complex, or both. UC Berkeley has free LastPass Premium(link is external) for all current students, faculty, and staff!
  • Secure all devices with a strong password or PIN, and set them to lock after a few minutes of inactivity (15 min max, shorter is better)
  • Encrypt anything that stores sensitive information
  • Turn on built-in anti-malware software and firewall
  • Back up important files and data
• Use separate accounts for privileged (administrator) and non-privileged (user) access

• If you’re working with information or systems classified at Protection Level P3 or P4 or Availability Level A3 or A4, you’ll need additional controls. Work with IT to develop a plan.

• Complete required cybersecurity training
• Report security incidents and respond to security notices

Managers/supervisors of other people’s work or research

(“Workforce Manager” role)

• Ensure that everyone you manage/supervise understands their information security responsibilities and receives proper security training
• Review access rights annually
• Incorporate information security into processes for hiring, separation, and change of employment

Faculty members in a Researcher role

• Protect the confidentiality of research subjects and research data. Contacts: CPHS | Research IT
• Follow your PI’s security protocols

Principal Investigators

• Work with Research IT on a plan to meet Data Use Agreements and other security requirements
• Develop clear security protocols for anyone working with you, and review access rights annually
• Work with your department’s Buyer or Procurement to purchase IT tools, software, or services

Additional roles that faculty may fill

See the policy for responsibilities and more complete definitions. Contact itpolicy@berkeley.edu for assistance with these roles.

• Proprietor: Person with institutional-level responsibility for a set of information or an IT Resource
• Unit Head: Executive with the authority and resources to accept a Unit’s information security risk
• Service Provider: Provides an IT service to their Unit or other Campus Units